Presentation guidelines

Oral Presentations

Oral presenters will have 15 minutes to present, followed by 4 minutes for questions, and 1 minute for speaker change. The timing will be strict, and session chairs will be requested to stop speakers exceeding the 15-minute presentation slot. Presenters should introduce themselves to the session chairs during the break before the start of their oral session.

Speaker Check-In

  • Speakers are required to use the computers provided by the conference for their oral presentations. Personal laptops may not be used.
  • The conference will provide a laptop with Windows 10 and Powerpoint 2016, and Adobe Acrobat 2017. PowerPoint or Adobe PDF are the only accepted presentation formats. Please make sure that your presentation is made using an up-to-date version of PPT (Filename.pptx) or pdf.
  • It is recommended that multi-media sound or video files are embedded in the presentation file. If, for some reason, this is not possible they must be provided at the speaker check-in together with the presentation file and clear instructions about which presentation file they belong to.
  • Aspect ratio of projectors will be 4:3.
  • Presentations must be submitted on a USB pen drive at the Speaker Check-In Desk.  You must upload your presentation one day in advance during the breaks (and any video/audio demo tested).

Speaker instructions

  • Please arrive to your presentation room 15 minutes prior to the session start time to familiarize yourself with equipment and procedures.
  • Please sit towards the front of the room in the session in which you are presenting.
  • The Session Chair will introduce your presentation as well as monitor the length of the presentation. All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.


Presentation requirements

  • The size of the poster boards (i.e. area inside the metal frame) is 4-feet high x 8-feet wide). Pins will be provided.
  • You will have access to the boards 30 minutes before the start of your poster session.
  • The posters should be taken down at the end of the session.
  • At least one of the authors must be present at your poster during the poster session.

Suggested poster format

  • Posters should be easily read at a distance of 1.5 meters.
  • A poster printed on one large sheet of paper is encouraged.
  • Include the title of the presentation, the authors’ names, and the institution(s) at the top centre of the poster.
  • Avoid paragraph format, provide information in distinct clear and short bullet points.
  • Poster numbers will be provided on site. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text is recommended.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.